SCHEELS Applicant Privacy Policy
Effective Date: November 3rd, 2026
1. Introduction and Scope. This Applicant Privacy Policy (“Policy”) describes how Scheels All Sports, Inc. (“SCHEELS,” “we,” “us” or “our”) collects, uses, discloses and protects personal information obtained from individuals who apply for or inquire about employment with SCHEELS (“Applicants”), including through our careers website, our applicant tracking system, recruiting events, interviews and recruiting communications, including text messages.
We use Applicant information to evaluate and communicate with Applicants, operate our recruiting process, and comply with legal obligations. We are committed to maintaining the security of your personal information. We collect and use personal information only to the extent reasonably necessary and proportionate to achieve the purposes described in this Policy. We will not use personal information for purposes that are materially different, unrelated or incompatible with those disclosed at the time of collection without providing additional notice as required by applicable law.
This Policy does not cover your activity as a SCHEELS customer, such as shopping in our stores or on scheels.com, which is governed by our Privacy Policy, available at https://www.scheels.com/policies/privacy-policy. It also does not cover personal information of current SCHEELS associates, which is governed by our internal associate privacy practices.
2. Information We Collect. We may collect the following categories of personal information about Applicants.
a. Information You Provide Directly. When you apply, interview or communicate with us, we collect contact information, including your name, mailing address, email address and mobile phone number. We also collect application and professional information, such as your resume, work history, education, skills, certifications, references, availability, desired position and location, and work authorization status, as well as interview notes, assessment results and your communications with our recruiting team. If you choose to provide voluntary equal employment opportunity information, such as gender, race or ethnicity, veteran status or disability status, we collect it for compliance and reporting purposes only. Providing it is optional, and it is not used in hiring decisions. If you receive recruiting text messages, we also collect your consent records, message history and the content of messages you send to us.
b. Information Collected Automatically. When you use our careers website, we automatically collect device and usage information, such as device type, IP address, cookie identifiers and browser type. Please review our Cookie Policy for further details.
c. Information from Third Parties. We may receive information about you from references you provide; from background check and assessment providers, with your authorization; and from recruiters, job boards and other sources, such as LinkedIn, if you applied or were referred through them. Background check information is collected only with your separate authorization, after a conditional offer of employment where required by law, and as otherwise permitted by applicable law. We collect government identification information, such as your Social Security number, only when needed for a background check, work authorization or onboarding.
We may combine information collected from different sources to help us improve the accuracy of our records and our recruiting process.
We may collect certain categories of sensitive personal information, such as government identification information and, if you choose to provide it, voluntary equal employment opportunity information, which we use only as necessary to conduct background checks, verify work authorization, complete onboarding, comply with legal obligations or prevent fraud.
3. How We Use Your Information. We use Applicant information to review your application and evaluate your qualifications; to schedule interviews and communicate with you about your application, including by email, phone and text message; to conduct background checks where authorized; to verify your eligibility to work if you receive a job offer; to comply with legal obligations, such as equal employment opportunity reporting and recordkeeping; to protect the security of our systems and prevent fraud; and to improve our recruiting process. If you have asked to receive job alerts, we may also email you about other openings at SCHEELS that may interest you. We do not use Applicant information to market SCHEELS products or services.
4. How We Share Your Information. We do not sell Applicant information. We do not share it for cross-context behavioral or targeted advertising, and we do not share it with the SCHEELS Media Platform or its advertisers. We share Applicant information only as described below.
Service Providers. We share information with third-party vendors and service providers who support our recruiting process, such as UKG, background check providers and assessment providers. These parties are contractually required to handle your information only as directed by SCHEELS and consistent with this Policy and are prohibited from retaining, using, or disclosing personal information for purposes other than providing services to SCHEELS, except as permitted by applicable law.
Legal and Regulatory Requirements. We may disclose your information to law enforcement, regulators, or other third parties when required by applicable law, legal process or governmental request, including equal employment opportunity reporting, or when we believe disclosure is necessary to protect the rights, property or safety of SCHEELS, our Applicants, or others.
Business Transfers. We may disclose your information in connection with a merger, acquisition, or sale of all or part of our business.
5. Recruiting Text Messages. If you opt in to receive recruiting text messages, SCHEELS may send you recurring text messages about your application at that number, including application confirmations, interview scheduling and reminders, application status updates, requests for information needed to complete your application, and job proposal and onboarding information. These may include automated messages, and they are sent through our service provider, UKG. Message frequency varies, and message and data rates may apply. You may opt out at any time by replying STOP, or reply HELP for help. Opting out does not affect your application; we may contact you by email or phone instead. Our Scheels Careers Text Messaging Terms & Conditions, available at https://www.scheels.com/policies/careers-text-messaging-terms, describe the program in more detail.
Mobile numbers and text messaging opt-in data and consent will not be shared with third parties or affiliates for marketing or promotional purposes.
Recruiting text messages are separate from the SCHEELS marketing text program described in our Privacy Policy, available at https://www.scheels.com/policies/privacy-policy. Opting in or out of one does not affect the other.
6. Data Security. We implement reasonable physical, administrative and technical safeguards designed to protect Applicant information from unauthorized access, disclosure, alteration, or destruction. These measures include SSL/TLS encryption for data transmitted via our careers website (indicated by “https://” in the browser URL), password requirements for candidate profiles, and restricted access to Applicant information, limited to personnel with a legitimate recruiting or legal need. No security measure is guaranteed to be completely effective. We cannot warrant the absolute security of any information you provide. You are responsible for maintaining the confidentiality of your candidate profile credentials and for using strong, unique passwords.
7. Data Retention. We keep Applicant information in our applicant tracking system, including recruiting text messages and recruiter notes, for as long as needed to consider you for current and future openings, to meet our legal and recordkeeping obligations, and to resolve any disputes. Interview notes kept outside our applicant tracking system are deleted one year after the interview. You may ask us to delete your information at any time (see California Privacy Rights section), subject to legal recordkeeping requirements. If you are hired, information from your application becomes part of your associate record and is kept under our associate retention practices. Records of your consent to receive text messages, and any opt-out request, are kept as long as needed to honor your choices and show compliance, even if you ask us to delete your other information.
8. Your Privacy Rights and Choices. We are committed to transparency and providing you with meaningful choices regarding your personal information. You may update your application through your candidate profile or ask us to withdraw it at any time. You may opt out of recruiting text messages by replying STOP to any recruiting text, and you may stop job alert emails at any time by using the unsubscribe link in the email. Depending on your state of residence, you may also have the right to request access to, correction of or deletion of your personal information. California Applicants have the additional rights described in Section 9. We will verify your identity before processing your request and may deny or limit certain requests as permitted by applicable law, including where we must retain records of hiring decisions.
How to Exercise Your Rights. You may exercise your rights by calling 701-670-8388; emailing [email protected]; mailing to SCHEELS.com - Privacy 1715 Gold Drive S. Fargo, ND 58103 (include your name, mailing address, phone number, and/or email address); or making a request through the Privacy Request Form. Please note in your request that it relates to careers at SCHEELS. For questions about your application, please contact [email protected] / 701-232-3665.
9. California Privacy Rights. This section applies to Applicants who are California residents and serves as our notice at collection under the California Consumer Privacy Act, as amended by the California Privacy Rights Act (“CCPA”). In the past 12 months, we have collected and disclosed the following categories of personal information for business purposes:
| Category | Examples | Purpose | Disclosed to |
|---|---|---|---|
| Identifiers | Name, address, email address, mobile phone number, candidate ID | Process your application and communicate with you, including by text message | UKG and other recruiting service providers |
| Professional or employment information | Resume, work history, references, availability | Evaluate qualifications | UKG, assessment providers |
| Education information | Schools, degrees, certifications | Evaluate qualifications | UKG |
| Protected classifications (voluntary) | Gender, race or ethnicity, veteran status, disability status | Equal employment opportunity compliance and reporting | UKG, government agencies as required by law |
| Background check information (with authorization) | Criminal history and driving record, where permitted by law | Pre-employment screening | Background check provider |
| Internet or network activity | Careers website usage, device data | Operate and secure the careers website | UKG, hosting providers |
| Sensitive personal information | Social Security number, government ID | Background check, work authorization and onboarding | Background check provider |
| Inferences | Assessment results | Evaluate fit for the role | Assessment providers |
We do not sell Applicant personal information or share it for cross-context behavioral advertising. We use and disclose sensitive personal information only for purposes permitted under the CCPA, such as background checks, work authorization and onboarding, and not to infer characteristics about you. We retain each category of personal information for the period, or based on the criteria, described in Section 7.
Your Rights. California Applicants have the right to know what personal information we have collected about them, including the categories of personal information, the sources from which it was collected, the purposes for collecting it and the categories of third parties to whom we disclose it; to access a copy of their personal information; to correct inaccurate personal information; to delete their personal information, subject to legal exceptions such as hiring recordkeeping requirements; and not to be retaliated against for exercising these rights.
How to Make a Request. You may submit a request using any of the methods described in Section 8. We will confirm receipt within 10 business days and respond within 45 days, with up to a 45-day extension where permitted by law. We will verify your identity by matching information you provide with information in our records. You may use an authorized agent to submit a request on your behalf. We will ask the agent for proof of your written permission and may ask you to verify your identity directly with us.
10. Children’s Privacy. Our careers website is intended for a general audience and is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. Applicants must meet the minimum age requirement for the position for which they apply.
11. Updates to This Policy. We may update this Policy from time to time to reflect changes in our practices, legal requirements or recruiting process. When we make material changes, we will post the updated Policy at https://www.scheels.com/policies/careers-privacy-policy with a new effective date and, where appropriate, notify you by email. We encourage you to review this Policy periodically.